Each Standing Committee shall consist of three (3) members. The Chairperson of the Committee may appoint any Commissioner, including the Chairperson of the Board, as a temporary member of the Committee to fill any temporary committee vacancies.
The Chairperson of a Standing Committee, or if unavailable, the Vice-Chairperson of that committee, may determine if a regular or emergency meeting of that Standing Committee is necessary. In the event both the Chair and Vice-Chair of the Standing Committee are unable to attend a necessary meeting, The Chairperson of the Board may chair the Standing Committee meeting and/or appoint a replacement for one or both of the absent member’s seats for that meeting.
All Standing Committee Chairpersons shall be authorized to set date, time and location of all meetings and determine if meeting(s) will be televised or recorded by county staff, order agendas, call and chair meetings on subjects assigned to their Committee by the Administrative Assistant of the Board based on advice of the Chairperson of the Board of Commissioners.
The Chairperson of a Standing Committee shall have the responsibility to notify each member of that committee of any meeting cancellation, rescheduling of meeting, time change, or of a special committee meeting to be called.
The Chairperson of a Standing Committee shall be responsible for notification of any departments or interested party as to when the Committee has scheduled discussion of matters affecting them.
All Requests, Petitions and Communications shall be submitted to the Administrative Assistant of the Board, by the deadlines listed for each Standing Committee as outlined below:
Administration and Operations Committee: Thursday, three (3) working days prior to the regularly scheduled Standing Committee Meeting.
Finance Committee: Wednesday, three (3) working days prior to the regularly scheduled Standing Committee Meeting.
Human Services Committee: Tuesday, three (3) working days prior to the regularly scheduled Standing Committee Meeting.
All Requests, Petitions and Communications received after the aforementioned deadlines will be submitted to the Standing Committee at the next regularly scheduled Standing Committee Meeting unless they are of an urgent nature with verifiable evidence of a required deadline; only then it shall be submitted to the Standing Committee at discretion of the Chairperson of the Standing Committee.
Each Standing Committee may go into closed session by majority vote and may invite other individuals to remain as required and/or appropriate to conduct the business at hand. However, no more than three (3) commissioners may be present at that closed portion of the meeting. All recommendations/motions to the Board must be made during an open committee meeting.
Each Standing Committee will be responsible for formulating and regularly reviewing County Policy for those County Functions as shown in the "Assignment of County Functions.”
Agendas and minutes of all meetings must be prepared and filed with the Board of Commissioners' Administrative Assistant. Committee Reports coming to the Board must be in writing and signed by at least two (2) members.